Wednesday, June 4, 2014

Add disclaimer to only internal messages

If you want to add HTML disclaimers only to internal email messages what would you do? First condition would be to narrow conditions to email messages which are sent from your company domain to the same company domain. Everything else should be skipped.

MSH Disclaimer & Signatures it's server side application dedicated to insert disclaimers into email messages based on various conditions. See some screenshots from administration panel.

Only internal messages

  • Add new Rule
  • Define first condition Message Sender
  • Enter your domain name using Wildcards

Message Sender condtiion, exception
  • Click button OK

  • Define second condition Message Recipient
  • Enter your domain name using Wildcards
  • Select In all fields TO, CC, and BCC in Sender Address option
  • Leave option True only if at least one recipient is matched
Message Recipient condition, exception.
  • Click button OK

On Disclaimer tab define disclaimer content in HTML and Plain Text format. Click button OK to close rule wizard.
Rich HTML disclaimer template.

Save All settings and test your configuration by sending email internal message.

Disclaimer for Zimbra, Postfix and Sendmail


Application works as external standalone mail add-in which integrate with your mail server through official and standardized Milter API. With built-in compose editor you'll create HTML and Plain Text rich disclaimer templates. Multiple conditions and exceptions will help with specifying range of message to which append disclaimer. No duplicates, skip adding another signature if already present in email message.

Learn more about MSH Disclaimer & Signatures