Wednesday, May 8, 2013

Zimbra, Postfix, Sendmail: Add disclaimer per user, per domain, per anything

With this application you'll improve your email experience a lot. Are you using Sendmail, Postfix or Zimbra? If yes then this software is for you.

Append HTML and Plain Text template disclaimers to all users or only per domain, the server side disclaimers are now here. With this release simple html compose editor is included to make better experience with application.

At first I will show result from automatically added signature to the email. Below is a screenshot from Thunderbird mail client. I did sent message in html format, so mail server plug-in could add html template. The grey "warning" part is my earlier created disclaimer.

Mail disclaimer added to HTML message

So, the most important thing is to create template which will be used as disclaimer. Editor can create HTML and Plain Text templates, they are used in messages in all formats. Compose editor support basic function to create html template, like: font family, font size, bold, italic, underline, text color and hyperlinks.

Signature Disclaimer template html and plain text compose editor
After that, we need to define conditions. I'll use simple Message Sender requirement for this, but application provide a lot of different conditions and exceptions which can be used to determine if disclaimer should be appended or not.

If needed footer will be added to all emails 

The best way is to define requirement which will prevent from adding another disclaimer to the message - Message Keyword Searching exception.

Those simple three steps will take into action centralized disclaimers for your mail server. With different requirement many - even complex conditions can be achieved:

  • add disclaimer only to specified users, 
  • only to outgoing messages, 
  • per domain,
  • with special header,
  • almost anything.

MSH Disclaimer & Signatures support Zimbra, Postfix and Sendmail, it's easy to install and configure, and creating a new disclaimer template is a lot of fun. Try it for free.