Monday, May 16, 2016

Moved to blog.mshsoftware.com

Recently we moved to blog.mshsoftware.com. Visit our mshsoftware.com website and check newest software (not only) for your mail server.

MSH Disclaimer & Signatures

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MSH Disclaimer & Signatures is the signature software solution for Zimbra, Postfix and Sendmail that automatically adds professional email signatures to all corporate mail.

The application lets you target signatures based on full range of extensive conditions. One policy can trigger rules that let you decide which user should get a certain email signature.

With email signature software installed on mail server, administrators can ensure that all users have a full, dynamic and professional email signature without to visit every PC within an organization.

MSH Traffic Policy

MSH Traffic Policy for Postfix and Sendmail is sophisticated email management system that allows to set server sided rules for automatic content control and flow administration.

This software is for you when you want to:
  • take control over you mail flow
  • block unwanted spam
  • check messages for sensitive content (credit cards numbers etc.)
  • limit number of recipients, attachments, message size, number of sent messages
  • manage attachments (add, remove, strip, compress)
  • modify message headers, sender and recipients
  • sent new and forwarded messages
  • create auto replies based on simple or complex conditions

MSH Autoresponder

MSH Autoresponder is a Sendmail and Postfix milter that allows you to create server side auto responses on the basis of configurable criteria.

Application integrate with MTA (mail transport agent) through official and standarized Milter API.

With administrative desktop application (or xml configuration file) you will create and manage auto response rules, like common auto reply messages, vacation e-mails, marketing or support auto replies.

MSH Exchange Autoresponder

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MSH Exchange Autoresponder is lightweight and easy to deploy software that allows you to create Exchange Server automatic replies, out-of-office messages and email notifications.

The program integrates with Microsoft Exchange 2016/2013/2010/2007 via official transport agent API managed by the administration panel you can install even on a workstation.

Easy to navigate GUI provides a quick way to create and manage auto reply rules, such as:
  • standard auto reply messages
  • Out of Office notifications
  • marketing campaigns
  • support first contact auto replies
  • legal compliance notifications

MSH Office 365 Signatures

Centrally manage Office 365 email signatures. Insert personalized signatures and company disclaimers for multiple users in Office 365.
With MSH Office 365 Signatures you can add signatures to many/all users from one application at the same time. For example, you might to choose to apply different signature content for each department within your organization, or for particular people.

MSH Delete Files Older Than

MSH Delete Files Older Than. If you need to get rid of unused files older or newer than certain date, you should try this application. Now you don't need to browse different folders manually and search for very old files.

All you need to do is to target application on folders (with sub folders optional searching), select what type of files your're looking for and define time range. Next choose what to do with found files: delete permanently, move to Recycle Bin, move or copy to other directory.

Tuesday, October 13, 2015

Introducing MSH Office 365 Signatures

We are pleased to announce the launch of MSH Office 365 Signatures. This new product lets any organization centrally design and distribute email signatures to all members using Office 365.

Dedicated application to manage all Office 365 signatures.

  • Give your organization's users consistent, professional email signature when they send any email in Office 365
  • Get all user details from your Office 365 directory
  • Manage all signatures from one dedicated application
  • Lite version can be used completely free up to 25 mailboxes. 

Wednesday, September 30, 2015

Server side autoresponder

An autoresponder is a computer program that automatically answers e-mail sent to it. They can be very simple or quite complex.

The first autoresponders were created within mail transfer agents that found they could not deliver an e-mail to a given address. These create bounce messages such as "your e-mail could not be delivered because..." type responses. Today's autoresponders need to be careful to not generate e-mail backscatter, which can result in the autoresponses being considered E-mail spam.

Autoresponders are often used as e-mail marketing tools, to immediately provide information to their prospective customers and then follow-up with them at preset time intervals.

Such follow-up autoresponders can be divided into two categories:

  • Outsourced ASP model — these autoresponders operate on the provider's infrastructure and are usually configurable via a web-based control panel. The customer pays a monthly usage fee. This is easiest to implement for the end-user.
  • Server-side — enables users to install the autoresponder system on their own server. This requires technical skills.

Autoresponders are also incorporated into electronic mailing list software, to confirm subscriptions, unsubscriptions, posts, and other list activities.

https://en.wikipedia.org/wiki/Autoresponder

MSH Autoresponder admin application

Learn more about autoresponder for Postfix, Sendmail and Zimbra.

Monday, September 21, 2015

Multiple recipients for always_bcc

If you want to add multiple destination with always_bcc you cannot use default mechanism, aliases need to be used. With MSH Traffic Policy you don't need to create additional entries in /etc/aliases.

If you would like to define selective alwyas bcc for sender or recipients read this post.

Select messages


You need to select which messages should get additional BCC addresses. Go to Conditions tab, click button Add and select Message Sender menu. For our scenario we assume that we want to add BCC recipients to all messages which are from our domain, ie. domain.net.

Email addresses can be matched as exact, with wildcards or regular expressions.


Add Envelope Recipient action


This action will work like "add bcc recipient", it will add only envelope recipient without BCC header. Recipient of this message will not see whom also received this message.

Add Envelope Recipient is only one of many actions which could be used on messages.

In new opened window provide an address for the mailbox to which you want to forward messages. Now once again choose Add Envelope Recipient action. Add as many addresses as you want.

You can add as many BCC recipients as you want.
That's it, now each message which is addressed from @domain.net will be blindly forwarded to john.doe@domain.net and mike.grey@domain.net mailboxes.

More stuff


If you would like to do more with your mail server, check other milters for Zimbra, Postfix and Sendmail.

Monday, September 14, 2015

Add disclaimers to outgoing emails

Adding automatically Text and Html disclaimers to external emails is easier than you think. You need to have Zimbra, Postfix or Sendmail, MSH Disclaimers & Signatures application and know your domain name :)

MSH Disclaimers & Signatures is a server side application dedicated to append disclaimers and insert personalized signatures under reply. See some screenshots from the application.

How to set up conditions


I will describe in shortly how to set up rules (for detailed info refer to documentation):

  • Add a new Rule.
  • Define a first condition Message Sender
  • Enter your domain name using Wildcards. Ie. *@domain.name
  • Click OK button.

We need to exclude messages from adding disclaimer which are internal. We don't know to which addresses external emails will be sent, we only know own domain name. So we will create an exception.

  • Define exception Message Sender
  • Enter your domain name using Wildcards, ie. *@domain.name
  • Click OK button.

  • On Disclaimer page define content for Html and Text format.
  • Click button OK to close rule wizard.
  • Save All settings and test your newly created outgoing disclaimer.


Signatures and disclaimers for Zimbra, Postfix and Sendmail


The application works as external standalone mail add-in which integrates with your mail server. With built-in compose editor. Many conditions and exceptions will let you to select which messages should have and which shouldn't have added disclaimer. No duplicates, the application will automatically detect when disclaimer is already inserted and will skip adding another one.

Learn more about MSH Disclaimer & Signatures for your mail server.

Wednesday, July 22, 2015

How to setup an autoresponder in Postfix and Sendmail for multiple mailboxes

Ever wondered how to turn on out of office auto replies or support messages in Sendmail or Postfix for multiple mailboxes? It's easier than you think. Use MSH Autoresponder milter application with easy to use GUI.

MSH Autoresponder for Postfix and Sendmail

I will skip the part with the program installation and configuration and just go to the essential part of creating rules. You can find documentation about installation here.

When an app is ready and running create a rule. Select Autoresponder rules node, click button Add New button. For this blog post we will create a sample out of office auto reply. Fill Subject like "Out of Office: $SUBJECT". Users which will send emails to our mail server will receive auto replies with subject: Out of Office: . Original subject is the subject from a message which was send to our mail server. $SUBJECT is a dynamic field and will be replaced each time when an auto reply is sent.

In the Body text field put your auto reply body. We will inform senders that we will return on 10 October. By default an auto reply message is in text format, so you cannot use rich text formatting, like: bold or italic. The application doesn't support html format, but it's possible to send an auto replies in html format. See this article how to achieve that.

Go to Conditions page and click Add button, select Message Recipient menu. Enter an email address, like john.doe@company.com and choose to search in TO and CC field option. Click OK button to apply.

On Time Range page select Enable Time Range option and choose date from and date to. This is a date range in which we will be out of office. Deselect All day option if needed.

Last step is to define rule name, you could leave the default value if you don't want to change it. 

Click button OK, then save settings button. 

From now until 10 October, when someone will send an email to john.doe@comapny.com mailbox an auto reply will be triggered and send back to sender of the original message.


To test the application and find more info follow this link.


Monday, June 29, 2015

Set up an auto reply in HTML format

Today I'll show fast hint how to set up MSH Autoresponder rule to send auto replies in HTML format.

This is not fully supported by the application (there is no bold or font buttons), but it's possible to make beautiful vacation auto reply.

Create a new rule or edit existing one, on the Auto Reply page put auto reply body in html source code, like on example below:

Auto reply wizard with message content.


 And on Headers tab add custom header, like this:

Auto reply wizard with custom headers.


The custom header will change an auto reply format from plain text to html.

To learn more visit the application website.